Club/Group Event/Clinic Booking Form  
For date availability, please check A.E.C. Calendar using link below:  
https://calendar.google.com/calendar/[email protected]&ctz=Australia/Perth&gsessionid=OK  
     
(For Fees & Charges refer to Hire Fees page)  
     
Club
 
Event/Clinic Title  
     
Contact Details    
Contact Name  
Mobile Phone  
Email  
     
Dates Requested  
     
Special Requests:  (eg Set-Up requests; half-day bookings etc)  
 
     
Facilities Requested:    
Please indicate facilities requested with an 'X'  
Indoor Arena (includes usage of indoor lights)  
Sand Arena  
Showjumping Area  
Show Horse Area  
Other Enclosed Arena  
Cross Country Course  
Roundyard  
Clubrooms  
Kitchen  
All Facilities  
     
Acceptance of Conditions of Hire  
By submitting this Application Form, I confirm I have  
read and understood the following conditions of hire.
Conditions of Hire
1.  All bookings are subject to the terms of use as set out in the A.E.C. User Guide, and in particular, the indoor arena is not to be used for any of the following activities:    
Camp drafting or Cutting;
Barrel racing;
Reining;
Carriage driving;
Lunging;
Round yard work 		 
2.  The A.E.C. will confirm the booking by email to the above email address. 

Should an automatic reply not be received, it is necessary to contact the bookings person on 0419 934 994, as otherwise the booking will not be made.   
3.  Cancellation with less than 2-weeks notice will result in a cost of $70/day.  
4.  When used, the indoor and outdoor arenas must be cleaned of all manure and dragged at the end of the hire session.  We acknowledge that if this is not done, an additional charge of $50 will be payable.  
5.  When dragging the indoor arena, only the 'fluffer' is to be used, and driven by a  person experienced in its use.  
6.  Where yards are used, they must be cleaned of manure and hay, and the gates   
closed before leaving the Centre.  No feed, including hay, is to be taken into any arena.  
7.  When the grounds are being used for an event, and you are not participating in the event, the grounds or facilities may only be used with the authority of the organiser.  
8.  For general riding on the Albany Equestrian Centre grounds, current Australian standard approved protective headwear is mandatory for all riders 18-years and under, and strongly recommended for riders over the age of 18-years.  
   
     
               
 
FACILITY HIRE FEES  
 
  Group / Club Bookings  
  AEC Grounds or Arenas  
  Affiliated Club  
  per day  $140.00
  per half-day $75.00
     
  Non-Affiliated Club  
  per day $260.00
  per half-day $140.00  
 
  N.B. A half-day booking has been defined as either a morning or afternoon session consisting of a 5-hour block up to 12-noon, or a 5-hour block from 12-noon to 5.00pm  
 
  Casual Bookings  
  Indoor Arena or other Enclosed Areas  
  A.E.C. Member  - Indoor Arena  
  per hour - One person $20.00
  per hour - 2 people $35.00
  per hour - 3 or more people $45.00
  (The principal rider, ie the person making the booking,  is responsible for the payment of the hire fees for all riders using the facility)      
  Non-Member  - Indoor Arena    
  per hour - One person $30.00  
  per hour - 2 people $45.00  
  per hour - 3 or more people $60.00  
  (The principal rider, ie the person making the booking,  is responsible for the payment of the hire fees for all riders using the facility)  
     
  Sand Arena  
  A.E.C. Member $10.00 per rider/hour  
  Non-member $15.00 per rider/hour  
     
  Showjumping Arena $10.00 per rider/hour  
           
  Cross Country Course  
  A.E.C. Member Free    
  Non-member $15.00 per rider/hour  
  or $30.00 per rider/day  
     
  Show Horse Area      
  A.E.C. Member Free    
  Non-member $10.00 per rider/hour  
    or $15.00 per rider/day  
             
  Other Enclosed Arenas        
  A.E.C. Member $10.00 per rider/hour  
  Non-member $15.00 per rider/hour  
 
  Round Yard  
  Clinics   $5.00/horse  
  Plus Ground Fees for non members  
 
  Club Room Hire  
  Non-affiliated Groups & Private $20.00 per session  
  (A session is a continuous 4 hour period between the hours of 8.00am and 8.00pm or part thereof)  
 
  Special Use of Grounds   
  Special use of grounds for a horse related activity – ie. Saddle fitter, dentist etc  
  50.00/day  
  (No charge for a single member utilising the above for his/her personal use)  
 
  General Riding on the Grounds  
  (Not available when an event is in progress unless by agreement of the event coordinator)  
     
  Member   Free  
  Non-member $15.00 per hour  
  or $30.00 per day